Regional Policies & Procedures

The Policies & Procedures Sub Group operates collaboratively and in conjunction with both CYSUR & CWMPAS Boards. This Sub Group seeks to provide guidance to professionals by the development of regional policies and procedures. A number of local policies and procedures are in place within each member organisation. A key objective for the Board in 2017/18 is to work towards the development of these into regional policies and procedures to help promote a more consistent regional response to safeguarding practice.

All regional documentation is developed by The Mid & West Wales Safeguarding Board in collaboration with partners across Mid & West Wales on a multi-agency basis and in consultation with frontline practitioners, service users, children, young people and their families.


Each Regional Safeguarding Board across Wales has taken the lead on raising awareness of a particular safeguarding theme and have produced factsheets with further information on each theme, which have been adapted for use in our local areas (see below).

Early Help and Multi-Agency Thresholds of Need

A review of the CYSUR Board by an independent consultant highlighted the recommendation to produce early help and multi-agency thresholds of need documents in order to bring consistency across the region in terms of referring children and adults at risk.

The first was a single referral form for all agencies:

CYSUR Multi-Agency Referral Form (MARF) for children (April 2017)
CYSUR MARF Supporting information

The second document has been designed to provide guidance to professionals to clarify in what circumstances to refer children and their families for support across the spectrum of need, building on the families’ strengths and personal outcomes:

CYSUR Regional Threshold & Eligibility for Support document - 'The Right Help at the Right Time' (April 2017)
CYSUR Support for Wellbeing windscreen - for use in local areas

CWMPAS Adult Safeguarding Threshold Guidance

In order to provide regional guidance and consistency, the following ‘adult safeguarding threshold guidance document” has been developed by CWMPAS, the Mid & West Wales Safeguarding Adults Board in collaboration with partner agencies and in consultation with frontline staff.

The purpose of the threshold guidance document is to ensure our regional, collective response to keeping people safe is appropriate and proportionate to the abuse /neglect identified or the risk thereof.

CWMPAS Adult Safeguarding Threshold Guidance (July 2018)

Mid and West Wales Safeguarding Children Board - Agency Reports for Child Protection Conference

CYSUR – Mid and West Wales Safeguarding Children Board. Agency Reports for Child Protection Conference

CYSUR Agency Report for INITIAL Child Protection Conference
CYSUR Agency Report for REVIEW Child Protection Conference

CWMPAS Adult at Risk Multi-Agency Referral Form (MARF)

In line with the Children's MARF, the CWMPAS Board has developed an Adult version to enable the same consistency for adult services.

Multi-Agency Protocol for Thresholds for Joint Social Services / Police and Single Agency Child Protection Section 47 Enquiries

This protocol provides guidance to the Social Services, Police and other parties involved in any Child Protection enquiries strategy discussions and/or meetings undertaken under Section 47 of the 1989 children Act that require either joint Social Services and Police Child Protection, Section 47 enquiry or investigation, or a single agency Child Protection Section 47 enquiry or investigation.

CYSUR Sec 47 Enquiries Protocol (January 2018)

Protocol for Safeguarding Children affected by Parents who are experiencing Mental Ill Health

The overarching aim of this Protocol is to ensure that children, including unborn children of parent(s) experiencing mental ill health receive appropriate support, safeguarding and protection.

CYSUR Protocol for Safeguarding Children affected by Parents who are experiencing Mental Ill Health (July 2017)

Practice Review Protocol

These protocols have been developed to clarify the working arrangements for both Child & Adult Practice Reviews within the Mid & West Wales Safeguarding Board region.  The documents focus on the broader principles of Child & Adult Practice Reviews prior to a decision being made by the Regional Safeguarding Board to formally commission a Child or Adult practice Review or Multi-Agency Professional Forum.

CWMPAS Adult Practice Review Protocol (July 2017)
CYSUR Child Practice Review Protocol (April 2017)

Mid & West Wales Safeguarding Board Complaints Policy

The below policy states how the Board will manage complaints.

M&WW Safeguarding Board Complaints Policy (2017)

Mid & West Wales Safeguarding Board Resolution of Professional Differences Protocol

The Mid and West Wales region has a strong history of multi-agency partnership working.  It is inevitable that on occasions professional differences will occur within the context of complex safeguarding work.  However, when professional differences occur that cannot be resolved informally, it is essential that all individual professionals or staff members are able to constructively and critically challenge the practice and decisions of others.  The below policy states how professional differences with the context of the Mid & West Wales Safeguarding Board will be resolved.

M&WW Safeguarding Board Resolution of Professional Differences Protocol (April 2018)

CYSUR Child Sexual Exploitation Strategy

Child sexual exploitation is the coercion or manipulation of children and young people into taking part in sexual activities. It is a form of sexual abuse involving an exchange of some form of payment which can include money, mobile phones and other items, drugs, alcohol, a place to stay, ‘protection’ or affection.

The vulnerability of the young person and grooming process employed by perpetrators renders them powerless to recognise the exploitative nature of relationships and unable to give informed consent.

CYSUR Child Sexual Exploitation Prevention Strategy (August 2015)
CYSUR Multi-Agency CSE Meetings Terms of Reference (October 2017)

Regional All-Age Multi-Agency Training Strategy

Safeguarding people is everybody’s business.  The Mid & West Wales Safeguarding Board (MAWWSB) is committed to providing high quality multi-agency training programmes, supporting professionals and volunteers working in statutory, private and third sector organisations to safeguard and promote people’s wellbeing, which includes prevention and protection from abuse and neglect and other kinds of harm. 

Regional All-Age Training Strategy (July 2018)

Domestic Homicide Review/Practice Review Interface

The Mid & West Wales Safeguarding Children and Adults Boards and the respective Community Safety Partnerships within the region have committed to strengthen communication and information sharing in the process for undertaking Child and Adult Practice Reviews and Domestic Homicide Reviews.

Regional DHR/Practice Review Interface Process (July 2018)

Procedural Response to Unexpected Death in Childhood (PRUDiC) Process

The Public Health Wales PRUDiC procedure sets a minimum standard for a response to unexpected deaths in infancy and childhood.  It describes the process of communication, collaborative action and information sharing following the unexpected death of a child.

Regional Safeguarding Children Boards will monitor the PRUDiC processes initiated in their regions and ensure that the procedural response is followed to completion.

Public Health Wales PRUDiC Process (March 2018)
Mid & West Wales Regional PRUDiC process (July 2018)

VAWDASV Strategy

All forms of violence and abuse are unacceptable and anyone who experiences domestic abuse, sexual violence and violence against women deserves an effective and timely response from all public services.

The Mid and West Wales Safeguarding Board (MAWWSB) Strategy has been published in line with the Violence against Women, Domestic Abuse and Sexual Violence (Wales) Act 2015, and outlines how the region will support anyone who is experiencing or has experienced domestic abuse, sexual violence or violence against women. This strategy sets out to provide the leadership and direction that will promote consistency and best practice for the way in which Domestic Abuse, Sexual Violence and Violence against Women is prioritised and tackled across the region.

Information Sharing Protocol

This Protocol provides a framework for the inter-agency sharing of safeguarding information across Mid and West Wales. The purpose of the protocol is to enable and provide a suitable framework through which children and adults at risk can be better safeguarded, through enabling professionals to make decisions based on all relevant safeguarding information available.

S.46 Children Act 1989 (Police Powers) Protocol for Agencies Working with Children and Young Persons Under 18 Years

This Protocol is intended to provide guidance for member agencies of the Mid and West Wales Regional Safeguarding Board (CYSUR) to follow when a child has been identified as being at risk of significant harm and the utilisation of the police power granted under Section 46, Children Act 1989 is being considered. Application of the Protocol should ensure a consistent response from member agencies.

Community Safeguarding and Public Protection Incidents (CSPPI) Policy and Procedure

The purpose of this document is to set out what staff working in the Youth Offending Team (YOT) are required to do if a child is involved in a Safeguarding or Public Protection incident whilst under the supervision of or on the YOT caseload and including those young people not under the YOT supervision when they were charged.

Elective Home Education (EHE) Protocol

The Mid and West Wales Safeguarding Board have agreed an Elective Home Education Protocol to be followed across our vast region. Through consistent implementation of this Protocol, our partner agencies will be able to apply a regionally consistent and equitable response to safeguarding EHE children across the Board area.

This Protocol has been produced with consideration to the fact that although children who are EHE are not inherently thought to be at greater risk of harm or abuse than those attending school, as with all groups and communities, there will be a minority of children who require support from safeguarding services, and so this Protocol has been produced in order to enable and strengthen this support to children across Mid and West Wales.

Elective Home Education (EHE) Protocol

Suicide Prevention Assessment Tool

Recent Child Practice Reviews (CPRs) have identified suicide as a key theme, which has led to the development of this Suicide Prevention Assessment Tool. This document is to be utilised by practitioners when a child under the age of 18 expresses suicidal ideologies, or has attempted suicide. The Assessment Tool and Wallet Guide, which provides succinct supplementary guidance designed to be provided to practitioners to provide an easily accessible resource, can be found below.

MAPF Practice Guidance

Multi-Agency Professional Forums (MAPFs) are reviews conducted by a Local Authority where a child or adult at risk dies, or experiences significant harm, in order to identify learning from the case, as well as any good practice, and key themes arising. The Regional MAPF Forum convenes regularly to discuss new and ongoing MAPFs, and to share good practice across the region. The below guidance serves to equip Local Authorities in the Board area with a toolkit of resources and best practice guidance, in order to strengthen and ensure regional consistency of the MAPF process.

Child Protection Conference Leaflet

The Conference Chairs across Pembrokeshire, Carmarthenshire, Ceredigion and Powys convene as a regional forum through the Mid and West Wales Regional Conference Chairs group. Through the forum, the Conference Chairs have developed a regionally approved leaflet which serves to provide information to parents who are subject to Conference. This leaflet covers the purpose of a Conference and the process it will follow, as well as attempting to alleviate some of the concerns or worries which parents may have.

Child Protection Conference Leaflet

Child Protection Medical Information for Parents

Our Health colleagues have driven the development of these key documents, which are designed to explain the process of Child Protection Medicals to the parents/guardians of children who are identified as requiring a test or examination. These leaflets aim to address the key questions which are often posed by parents, and to ensure they have an understanding of the process.

Injuries in Non-Mobile Children

It is very important to recognise that minor injuries can be an indicator or precursor to significant injuries or death of a child. Early recognition and action in such cases is key to preventing further injuries. This procedure provides a consistent approach across the Mid and West Wales Region. It applies to all practitioners when dealing with suspected injuries in non-mobile babies and children to ensure that they are appropriately safeguarded.

Recording of Meetings by Parents and Service Users Policy

This guidance is about when service users, parents, and others with parental responsibility want to record a multi-agency meeting such as a looked after child review, a child or adult protection conference or care and support meeting. The purpose of this guidance is to provide clarity about the Mid and West Wales Safeguarding Board’s approach to the recording of meetings. It will support existing good practice about how meetings are held and it should encourage practitioners to listen to parents and service users about their reasons for wanting to record.

Recording of Meetings by Parents and Service Users

Complaints Policy

An updated and combined document outlining the process for managing complaints made to CYSUR, including complaints made in respect of Child Protection Conferences.

MACE Terms of Reference

Agreed Terms of Reference for Multi-Agency Child Expoitation meetings in Mid and West Wales.

Decision-Making at Child Protection Conferences and Agency Groupings

This document sets out a regionally consistent approach for grouping agencies' views at Child Protection Conferences where a unanimous view is not held, in order to reach an overall decision and outcome.

Decision-Making at Ch8ild Protection Conferences and Agency Groupings

Multi-Agency Pre-Birth Pathway

This guidance is designed to better identify those babies most at risk and promote effective sharing of information between agencies and effective and efficient multi agency working.

Multi-Agency Pre-Birth Pathway

Guidance on Working with People who are Difficult to Engage

Guidance on Working with People who are Difficult to Engage

Guidance on Working with People who are Difficult to Engage

Regional Child to Parent Abuse Guidance

Mid and West Wales Regional Child to Parent Abuse Guidance